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In the modern business landscape, email signature management plays a vital role in ensuring brand consistency, legal compliance, and utilizing email communication as an effective marketing tool. By centralizing email signature creation and management, organizations can project a cohesive brand image across all employee communications.
Verified by Microsoft!
✓ Updates Outlook cross-platform
✓ Includes shared mailboxes
✓ Integrates with Entra ID
CREATE PROFESSIONAL EMAIL SIGNATURE
Implementing an email signature management solution is straightforward and efficient:
Setup and Integration
Connect your email platform (e.g., Microsoft 365, Google Workspace) to the management tool.
Design Custom Templates
Create professional, branded email signature templates using a user-friendly editor.
Deploy Across the Organization
Assign specific signatures to teams, departments, or individuals with ease.
Track and Optimize
Use analytics to monitor signature performance and refine your approach as needed.
EMAIL SIGNATURE MANAGEMENT MADE EASY
✓ Outlook for Windows
✓ Outlook for Mac
✓ Outlook on the web
✓ Outlook for Android
✓ Outlook for iOS
✓ Outlook for RDS
✓ Outlook for Citrix
Seamless Integration with Popular Platforms
Ensure compatibility with email platforms like Microsoft 365, Google Workspace, and Microsoft Exchange for a streamlined deployment across devices.
User-Friendly Dashboard
Utilize an intuitive interface to design, manage, and deploy email signatures without requiring technical expertise.
Scalable Solutions
Adapt to organizational growth with scalable options that accommodate new employees and evolving branding requirements.
Security and Compliance
Maintain data security and meet compliance standards with robust management features that ensure every email adheres to organizational policies.
CENTRALIZED EMAIL SIGNATURE MANAGEMENT
Consistent Branding Across All Communications
Maintain a unified brand identity in every email sent by your employees. Standardize logos, fonts, color schemes, and layouts for a professional and recognizable look.
Efficient Updates and Maintenance
Make updates to email signatures across the organization quickly and seamlessly. Whether you need to add new contact details, promote a campaign, or update branding, changes can be applied organization-wide in minutes.
Enhanced Marketing Opportunities
Turn email signatures into a powerful marketing channel by incorporating promotional banners, calls-to-action, and links to social media or landing pages. These elements help drive engagement and boost conversions.
Ensure Legal Compliance
Automatically include essential legal disclaimers and compliance information in email signatures to align with regional and industry-specific regulations.
Analytics and Insights
Track the performance of your email signatures with detailed analytics. Measure engagement with links, promotional banners, and other elements to optimize your campaigns and communication strategies.
Xink integrates directly with Microsoft 365 using the Xink 365 add-in and API connections. It leverages Microsoft Entra ID (formerly Azure AD) for secure user syncing and applies email signatures across the entire Microsoft environment, including Outlook desktop, web, and mobile clients.
No, with the Xink 365 add-in, signatures are deployed and managed centrally without needing local software installations on individual devices. This ensures users get updated signatures on all devices automatically.
Xink updates signatures in real-time. Changes made to the email signature template are applied instantly to users’ profiles, ensuring all signatures are up-to-date without manual intervention.
Yes, Xink supports both Outlook desktop (Windows and Mac), New Outlook and Outlook on the web, as well as mobile versions of Outlook, ensuring signature consistency across all devices.
Xink requires access to specific user profile fields, such as name, title, email, and department. It does not store sensitive information, and the integration is secure and compliant with data protection standards.
Xink uses OAuth 2.0 authentication and Microsoft’s APIs to connect securely with Microsoft 365, with user data managed according to stringent security protocols to ensure data integrity and privacy.
Absolutely. Xink allows admins to create tailored signature templates and apply rules based on attributes like department, role, or location, ensuring personalized branding and messaging across the organization.
EMAIL SIGNATURE MADE EASY
Our team of Email Signature experts are ready to offer you excellent support and advice.
HELP CENTER
Your help center contains more than 5,000 articles, and we offer online 1-on-1 training, chat, telephone and email support when you need it.
BRAND LOYALTY STARTS WITH HAPPY CUSTOMERS
"Our branding improved dramatically after implementing centralized email signature management. The ease of making updates saved us countless hours."
"Compliance is a critical aspect for us, and having a solution that automates disclaimers across all emails has been a game-changer."
