Email Signature Management

All-In-One Email Signature Solution for Brand Consistency and Device Compatibility for
Small Businesses and Large Enterprises
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Verified and approved by Microsoft

(14-day trial; no credit card)

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Our clients

Trusted by businesses

Why choose us

Stand out on every inbox

Create and manage all company email signatures.

Easy to Setup and Run

Integrate with Entra ID (formerly Azure AD), deploy the add-in via Exchange-integrated apps, and assign admin roles to Marketing/Communications.

Signatures for All Devices

Effortlessly create and customize email signatures that has consistent formatting across all platforms on every email app and device.

Safe and Secured

Certified data centers (Microsoft Azure) ensure the highest level of secure data storage, fully compliant with all regulations, including GDPR.

24/7 Support

We offer support across all time zones, including setup, training, and assistance via phone, chat, email, and remote sessions for admin roles.

How does it work?

Update email signatures automically on all devices

Start your 14-day trial today

See what the best-rated email signature platform
can do for your organization.

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100% Compatible

Highly recommended by IT pros

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Frequently Asked Questions

Email signature management involves the centralized control and customization of email signatures across an organization. It ensures consistency, professionalism, and compliance with branding and legal requirements in all outgoing emails.

Email signatures are often the final touchpoint in communication with clients, partners, and prospects. Consistent, well-designed signatures reinforce brand identity, provide important contact information, and convey professionalism. Effective management ensures uniformity, compliance, and ease of updates across the organization.

Compatibility: Maintain uniformity in email signatures across all staff on all devices.

Brand consistency: Ensure all outgoing emails reflect the organization’s branding guidelines.

Compliance: Easily implement legal disclaimers, GDPR compliance statements, and other required information.

Centralized control: Streamline signature updates and changes from a centralized dashboard.

Yes, the email signature management platform offers the flexibility to create and manage different email signatures for various departments and teams within the organization. This ensures each group can have its tailored email signature while maintaining consistency and compliance.

The email signature management portal provides a centralized dashboard and administration where administrators can easily update email signature templates. Changes are pushed out instantly to all users, ensuring that everyone’s email signatures are up-to-date without requiring manual intervention from each individual.

Yes, The email signature management platform is designed to be compatible with most email clients, including Outlook. Additionally, the platform ensures that signatures display correctly on different devices, including desktops, laptops, smartphones, and tablets.

The email signature management platform employs industry-standard security measures to protect information and ensure the integrity of email signatures. It only stores the information required to create the email signature, e.g. name, tel., job title, etc. (no sensitive information – no risk).

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If you help other companies with Microsoft 365 then Xink is a convenient add-on for you.
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